This handbook is intended to serve as a supplement to the UIL Constitution and Contest Rules, the TMEA Constitution and bylaws, and the ATSSB Constitution and Bylaws. It is written expressly for Band Directors serving in ATSSB Region 22.

Meetings shall be held at least twice a year. These two regular meetings shall occur on the same day as the TMEA meeting, scheduling permitted. Other meetings can be called as needed during the year. Notification of meetings will be done by email or in writing.

A simple majority of Active region directors will constitute quorum for meetings.

This handbook may be amended at any scheduled meeting of Region 22 by a simple majority of the members present.

I. Region Band Entry Procedures

A.   Auditions will follow the ATSSB Audition procedures as listed on the ATSSB website. High School music will come from the ATSSB list. Middle School music will come from various sources (with publisher's permission).

B.   Fees for All-Region Auditions are set at $10.00 per student for High School Band, High School Jazz, and Junior High Band.

C.   The entries must be submitted online through the TMEA website or according to ATSSB procedures. The deadline for entries will be posted on the website prior to Auditions. Late entries will be permitted at an additional cost of $5.00 per student. Late entries must be sent directly to the Region Coordinator.

D.   A copy of head director's TMEA and ATSSB membership cards must be attached to the registration form. The registration form must be handed in as the same time as payment. Students will not be allowed to audition if the director is not a paid ATSSB and TMEA member.

E.   Directors should enter all students they believe will audition, regardless of eligibility. The director is responsible for enforcing eligibility rules on the day of audition. Student eligibility rules are clearly defined in the current UIL Rules of Eligibility.

F.   Entry fees should be paid prior to auditions and should include everyone registered regardless of DNA's. This is the set policy of ATSSB.

II. Administrative Issues

A.   Auditions

       1.   All results will not be considered official until one hour after ALL auditions and tabulations have been completed.

       2.   The Region Coordinator will e-mail the results of the contest to all directors or post results on the region website.

B.   Region Band Clinic/Concert

       1.   If a director has knowledge that a student will not be able to participate in the Region Band or at Area Auditions, he/she must contact the Region Coordinator at the earliest possible time.

       2.   Every effort will be made to make directors aware of replacements as soon as possible.

       3.   Each student's director (or qualified proxy) MUST be in attendance at the rehearsals to assist the clinicians and assist in supervising his/her students.

III. Region Officers

A.   The region will elect officers in the May meeting. Candidates will be nominated by the region members and elected by majority vote. There are no limited consecutive terms.

B.   Region officers will include the following: Region Coordinator, Secretary, and Treasurer.

C.   In the event of an officer needing to vacate their office, an election will be held at the next scheduled meeting.

IV. Duties of the Region Officers

A.   Duties of the Region Coordinator

       1.   Oversee high school and middle school ATSSB All-Region Band Auditions in matters such as dates, site, judges, and hosts.

       2.   Oversee high school and middle school ATSSB Region Band Clinics and Concerts for matters such as dates, site, hosts, band organizers and clinicians.

       3.   Prepare the programs for the Region Band Concert.

       4.   Contract with recording companies and T-Shirt Sales.

       5.   Oversee ATSSB Region Jazz Auditions/Clinics/Concert in matters pertaining to dates, site, and hosts.

       6.   Communicate with members of the region.

       7.   Organize and set the agenda for meetings.

       8.   Attend State Board meetings.

       9.   Shall appoint committees and members to committees and is an ex-officio member of all committees.

B.   Duties of the Secretary

       1.   Take and maintain the minutes of each meeting.

       2.   Communicate with members of the region.

       3.   Assist the Coordinator and other officers as needed.

C.   Duties of the Treasurer

       1.   Manage the Region's finances

       2.   Present detailed report of finances at all ATSSB Region meetings

       3.   Communicate with members of the region

       4.   Assist the Coordinator and other officers as needed

Guidelines first approved May 2007:

Page updated on July 25, 2009, by: